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When there are gaps in the schedule, emails need to be circulated to inform lilacs of available opportunities.
It would be great to centralise the lilac cover scheduling as a more efficient way to share information about lilacing opportunities. The same could apply for Soka too.
Perhaps the schedule system can be used to send alerts via email or text when there are opportunities to lilac?
The visual representation of all the opportunities to lilac or soka - along with details of who to contact in their district or HQ - may act as an encouragement for young women and men. This doesn't replace dialogue, but acts as a way to encourage questions.
It would also be useful for in helping Lilac and Soka chiefs to be proactive in offering support to activities at each level as they'll have an overview of what's happening - in advance.
The schedule could be used to share reminders for meetings/ activities and there could be functions within it that support outlining requirements for activities, chiefs for activities.
The schedule could also have a 'public view' which allows memebers & prospective members, unsure about what activities are happening and when, to see where they can get involved and who to contact for more information.
Recurring issue in this HQ with members keeping and sharing inappropriate and , in my view illegal, data on children. Specific example where names and ages of children of members and non-members emailed across the leaders relating to an activity. Issues for members copied in to this re their professional and legal positions if one of the parents takes issue with this ( I certainly would as a non-member!). Guidelines and censure need to be very strong on this issue in order to properly protect members , non-members and the SGI.
I think we could have online resources to help in the planning and staging of exhibitions.
Downloadable press packs, with valuable essential information regarding each SGI exhibition could be available for members organising events on line, also children's packs, info packs etc... which would greatly assist in helping publicise local events and maintain a consistent and 'official' flow of information.